Add Private Notes

Private notes allow administrators to add location-specific comments, reminders, or annotations that are only visible to admin users. These are useful for:

• Recording observations from field visits
• Marking areas needing follow-up
• Adding context that shouldn't be public
• Coordinating between administrators

Adding a Private Note

From the Edit Map Interface

1. In the Admin Console, find the private_notes layer
2. Open Alter → Draw
3. Click on the map where you want to place the note
4. Enter your note text in the name field
5. Click Save

See Draw New Features for more on drawing.

Note Properties

Private notes support the following properties: - name: The note text (required) - this will display as a label on the map - geometry: Point location where the note appears

Viewing Private Notes

Private notes are only visible when: - You are logged in as an admin user - The private_notes layer is enabled in the layer list - You are viewing an admin-level interface

They will appear as pushpin icons on the map with the note text as a label.

Editing or Deleting Notes

See Editing Layer Data for instructions on modifying or removing existing notes.

Best Practices

• Keep notes concise but informative
• Include dates if time-sensitive
• Use for temporary annotations that don't belong in permanent data
• Review and clean up old notes periodically

Access Control

The private_notes layer is configured with "access": ["admin"], so it is left off public and internal maps and out of public exports.

⚠️ That keeps notes out of sight, but it is not yet a hard security boundary: someone who knows the exact address of the layer's data file can still open it. Don't put anything in a private note that would be harmful if it got out.